Plan your move
Here comes the day when you find yourself in your new dream office. What a wonderful feeling! Still, something less pleasant first… Moving! Nobody likes this time-consuming process, but with our tips, everything should go smoothly.
Office handover
Representatives of your company with the necessary powers of attorney to sign the handover protocol must be present at the office handover session. We recommend taking your photo record at that time. During office handover, together with a protocol that must be signed by an authorised person, we will also provide access cards.
Pro tip
You do not need to lease the premises yet to leave your furniture or hardware there. However, make sure you include a paragraph in your lease agreement that allows you to sign an Early Access Protocol with the property manager.
Delivery hours
Delivery of new furniture or office equipment, as well as the entire move, must be scheduled Monday through Friday after 5 p.m. or at the weekend to limit inconvenience to other tenants.
Pro tip
As a general rule, you can’t organise daytime relocations, but this rule has an exception too. If you rent an entire floor and promise not to disturb other tenants, off you go!
Report and confirm delivery
The move must be reported to the property manager by email and done in accordance with the following rules.
MOVING STEP BY STEP
To make sure your moving goes without a hitch, discuss it with the property manager by email. Specify the day and time.
The property manager is responsible for:
- indicating a parking area for delivery vehicles and a route for furniture deliveries,
- defining the rules for the entry of the delivery company’s employees into the building,
- ordering a waste container or extra security for the relocation.
Provide the property manager with a full list of details: the name of the relocation company, the contact details of the people responsible for the moving and the details of the vehicles that will be used during the process.
Provide the property manager with a list of people authorised to move around the building at least one day before the relocation date. Together determine the rules of entry into the building for the moving company’s employees to ensure that they can be easily identified by Warsaw Trade Tower security staff.
Please also pay attention to the further, but nevertheless equally important, transportation requirements:
- secure the transport route (including lifts) against damage and soiling,
- use hand trucks with rubber wheels that do not soil the floor,
- arrange transport so that traffic routes and lifts are not clogged; other users must be able to use the building as usual,
- put your company name and floor number on any packaging,
- protect the corners of the boxes with tape,
- mark the packaging so that it provides instructions on how to handle the items inside.
Delivery zone
Large parcels, including furniture and equipment, should be delivered through the delivery area at the rear of the building. There is a cargo lift that will take the delivery to the office level. However, make sure that the delivery man does not store materials on the unloading ramp for others to use. The guard at the loading bay will indicate where the delivery man can park.
Dimensions of the cargo lift
Inform the moving company (and other suppliers) that they must not block the cargo lift. Remember that not everything would fit into it. For this reason, we have prepared a graphic with the dimensions of the cargo lift at Warsaw Trade Tower.
Contact us
Do you wish to know more, or maybe need some help? Our team is waiting for you! Below you will find contact information about matters relating to this section.
Agnieszka
Ewertowska
The manager of the Warsaw Trade Tower building. Responsible for administrative and financial matters, but also widely understood coordination, supervision of building maintenance and relations with tenants. She is therefore an invaluable person for tenants. She knows all the necessary information about the building, so she will answer any question and suggest how to solve any problem.
Zofia
Iwanowska
The manager of the Warsaw Trade Tower building. She can provide any necessary information about the building as well as take care of any administrative or financial matters. One of her responsibilities is reacting to and solving any current problems that the tenants are experiencing.
Security
24-hour service. Security in the building is responsible for ensuring the safety of employees and visitors to the facility, traffic control on the premises, ensuring the compliance with regulations and procedures in force on the premises, monitoring access and issuing access cards to common areas including the parking lot.